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Hampden Township Sewer Authority

Regular Meeting Minutes

February 21, 2017 – 7:00 P.M.

PRESENT WERE:

Sewer Auth. Members:           Chairman Thomas (via telephone), Mr. Todaro, Mr. Gaspich, Mr. Sullivan and Ms. Knight

Consultants:                            Solicitors Cooper and Coyne

Commissioners’ Liaison:         Commissioner Thomas

Township Staff:                      Township Manager Metts, Public Works Director Miller and Stormwater Division Superintendent Gralski

Sanitary Agenda

Call To Order

Vice-Chairman Todaro, at the request of Chairman Thomas, called the Regular Meeting to order at approximately 7:00 p.m.  Proof of Publication was available for public inspection.

Audience Participation 

Junior Commissioner Harshan Sivaraju was in attendance to observe the meeting.

Approval of Minutes 

MOTION:       by Ms. Knight approving the minutes of the December 20, 2016 and January 17, 2017 Regular Meetings.  The motion, seconded by Mr. Gaspich, carried unanimously.

Treasurer’s Reports

MOTION:       by Ms. Knight accepting the Treasurer’s Reports for the periods ending December 31, 2016 and January 31, 2017, as presented.  The motion, seconded by Mr.  Gaspich, carried unanimously.

Approval of Administrative Expense

Check No. 2475 – Association of Government Accountants – Annual Dues – $135.00

MOTION:       by Ms. Knight approving the above-described payment.  The motion, seconded by Chairman Thomas, carried unanimously.

Approval of Payments from Developers’ Escrow Fund

Check No. 1820 – Hampden Township – $412.50

Check No. 1821 – Interest Transfer – $98.23

MOTION:       by Ms. Knight approving the above-listed payments.  The motion, seconded by Mr. Gaspich, carried unanimously.

Right-of-Way Solicitor’s Report

Solicitor Cooper said he had nothing to report at this time.

Solicitor’s Report

Solicitor Coyne said he had nothing to report at this time.

Commissioners’ Liaison Report  

Commissioner Thomas and Commissioner Gaspich said they had nothing to report at this time.

Director of Public Works Report

Mr. Miller requested authorization to execute Pennsylvania Department of Transportation (PennDOT) Form M-950AA, which allows Taco Bell to act as the Authority’s agent to apply for a Highway Occupancy Permit to install a sewer lateral for the Taco Bell Project.

MOTION:       by Mr. Gaspich authorizing the execution of PennDOT Form M-950AA for the Taco Bell Project, as requested by Mr. Miller.  The motion, seconded by Ms. Knight, carried unanimously.

Mr. Miller also requested approval and execution of the Reservation of Capacity Agreement for the Taco Bell Project for five EDUs.

MOTION:       by Ms. Knight authorizing the approval and execution of the Reservation of Capacity Agreement for the Taco Bell Project for five EDUs, as requested by Mr. Miller.  The motion, seconded by Mr. Gaspich, carried unanimously.

Mr. Miller requested approval and execution of the Reservation of Capacity Agreement for two EDUs for the Cumberland Valley Foot and Ankle Project.

MOTION:       by Mr. Gaspich authorizing the approval and execution of the Reservation of Capacity Agreement for two EDUs for the Cumberland Valley Foot and Ankle Project, as requested by Mr. Miller.  The motion, seconded by Ms. Knight, carried unanimously.

Mr. Miller then requested approval and execution of the Reservation of Capacity Agreement for the Laurel Ridge Estates Phase 3 Project for 70 EDUs.  He noted that this is the final phase of the Project.

MOTION:       by Ms. Knight authorizing the approval and execution of the Reservation of Capacity Agreement for the Laurel Ridge Estates Phase 3 Project for 70 EDUs.  The motion, seconded by Mr. Gaspich, carried unanimously.

Mr. Miller requested authorization to execute the Pennsylvania Department of Environmental Protection Sewage Facilities Planning Module Application Mailer for the Laurel Ridge Estates Phase 3 Project for 70 EDUs.

MOTION:       by Mr. Gaspich authorizing the execution of the Pennsylvania Department of Environmental Protection Sewage Facilities Planning Module Application Mailer for the Laurel Ridge Estates Phase 3 Project for 70 EDUs, as requested by Mr. Miller.  The motion, seconded by Ms. Knight, carried unanimously.

Mr. Miller requested authorization to execute the Pennsylvania Department of Environmental Protection Sewage Facilities Planning Module Application Mailer for the Taco Bell Project for five EDUs.

MOTION:       by Mr. Gaspich authorizing the execution of the Pennsylvania Department of Environmental Protection Sewage Facilities Planning Module Application Mailer for the Taco Bell Project, as requested by Mr. Miller.  The motion seconded by Ms. Knight, carried unanimously.

Mr. Miller also requested authorization to execute the Pennsylvania Department of Environmental Protection Sewage Facilities Planning Module Application Mailer for the Cumberland Valley Foot and Ankle Project for two EDUs.

MOTION:       by Ms. Knight authorizing the execution of the Pennsylvania Department of Environmental Protection Sewage Facilities Planning Module Application Mailer for the Cumberland Valley Foot and Ankle Project for two EDUs, as requested by Mr. Miller.  The motion, seconded by Mr. Gaspich, carried unanimously.

Mr. Miller then reviewed the Pennsylvania Department of Environmental Protection Sewage Facilities Planning Module Application Mailer for the RMJ Holdings, LLC Project.  He said this project is a subdivision of a residential property that is required by the Department of Envirnomental Protection to submit the Sewage Facilities Planning Module Application Mailer.  He said the Authority’s typical procedure is to require a Reservation of Capacity Agreement, as well.  However, due to the fact that this is for only one EDU, he asked if the Authority would be agreeable to waiving the need for the Reservation of Capacity Agreement.

MOTION:       by Ms. Knight approving the Pennsylvania Department of Environmental Protection Facilities Planning Module Application Mailer for the RMJ Holdings, LLC Project for one EDU and waiving the need for the applicant to enter into Reservation of Capacity Agreement with the Authority, as recommended by Mr. Miller.  The motion, seconded by Mr. Gaspich, carried unanimously.

Authority Members

Ms. Knight questioned the status of the pump station remediation plan.  Mr. Miller said the Township has met its lining obligations as part of the Township’s recent  inflow/infiltration projects.  He noted that over the last 18 months flows have not been close to the plant’s rated capacity.  Mr. Miller said he would be reaching out to the PA Department of Environmental Protection and noted the annual Chapter 94 Report will be submitted to the Department with the next month.

Adjournment

Discussion regarding sanitary–related items concluded at approximately 7:15 p.m.  The Stormwater Meeting immediately followed.

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Judy K. Robinson

Recording Secretary