Agenda Meeting – Room 202
August 28, 2014            7:30 p.m.


1.    Call to Order by President Bienstock – Proof of Publication

2.    Pledge of Allegiance

3.    Presentations to Bryce Armstrong, Stacey Armstrong and Alex Traughber

4.    Presentations to Captain John Worster, John Goho, Christopher Brody, Marty Henderson and Bryce Armstrong

5.    Audience Participation – Any item off the agenda.

6.    Approval of Minutes – Motion to approve the July 31 Workshop Meeting Minutes, July 31 Agenda Meeting Minutes and August 6, 2014 Workshop Meeting Minutes.

7.    Planning Commission

(a)    Preliminary/Final Land Development Plan for Wendy’s,
located at 6110 Carlisle Pike, 4 lots, 1.15 acres, zoned C-G, owned by Patricia Richter, submitted by Alpha Consulting Engineers Inc.; Planning Commission File# 14-07-01, with a time limit deadline of
September 10, 2014.  The Planning Commission recommended approval contingent upon (1) Addressing all Township Plan Review Comments;
(2) Addressing all Township Zoning Review Comments; (3) Addressing all Cumberland County Comments; (4) Reevaluating the internal circulation of vehicle movements through the parking lot; (5) Installation of sidewalks along the portions of Skyport Road in front of 5 Skyport Road and the existing Wendy’s property along Skyport Road; (6) Resolution of lot coverage calculations for the property prior to presenting the plan to the Board of Commissioners; and (7) Approval by the Assistant Director of Public Works.

Waiver Requests Include the Following:

L.D.O. Section 304.3.A.1- Waiver from the submission of a Preliminary Plan.

(b)    Request consideration for a Zoning Ordinance Map Amendment by Keys-Pealers, LTD (Pealer’s Flowers) and other property owners amending Chapter 27 of the Hampden Township Zoning Ordinance.

(Planning Commission recommends scheduling a
Public Hearing on October 29, 2014)

(c)    Accept First Capital Engineering’s proposal to approve a time extension on the Final Subdivision and Land Development Plan for Weis Markets, Inc. until January 31, 2016.

8.    Zoning Hearing Board – September 17, 2014

Appeal No. 14-07 (Hearing)

The McNaughton Company, Applicant, subject property is 2250 Lambs Gap Road, Hampden Township, Enola, PA 17025 (R-C and PRD Zones), appealing the Zoning Officer’s determination.

(Zoning Hearing Board approved a continuance to September 17)

9.    Monthly Report from Police Chief Junkin

10.    Director of Public Works – Steven S. Campbell

(a)    Authorize issuance of Intent to Award, Notice of Award, Agreement and Notice to Proceed to Signet Golf Associates for Contract No. 2014-04 Golf Course Bunker Renovations Project at Armitage Golf Club at a cost of $173,428.37, contingent upon review and approval of bonding, insurances and contract agreement by staff and Solicitor.

(b)    Authorize the purchase of up to 1,500 tons of bunker sand from Genesis Turfgrass, Inc. at a cost of $49.54 per ton through the Capital Region Council of Governments bid.  Total cost not to exceed $74,310.

(c)    Approve an agreement for design specifications of a HVAC system at the Caddy Shack Restaurant.

(d)    Approve a proposal from Security Fence Company to install a new privacy fence along the Hampden Park Public Works Maintenance Yard at a cost of $12,000.00.

(e)    Approve a proposal from Schaedler/Yesco Distribution to provide software for Process Monitoring and Control System Remote Access at the Roth Lane Treatment Plant and programming services from Gannett Fleming at a cost not to exceed $9,110.00.

(f)    Approve a proposal from Allied Roofing & Sheet Metal Inc. for repairs to portions of the Township Building roof at a cost of $12,430.00.

(g)    Approve resolution accepting dedication from Hogan Development Company and the Estate of Ethel M. Noss with respect to property adjoining Valley Road, subject to approval of the Township Solicitor..

(h)    Authorize execution of Deeds of Dedication to Commonwealth of Pennsylvania, Department of Transportation with respect to property adjoining Valley Road, subject to approval from the Township Solicitor.

(i)    Authorize a reduction of Fulton Bank Letter of Credit No. 006013 from $121,176.00 to $101,154.00 for work completed in association with Brandywine Extension Phase 1 project subject to staff and Solicitor review.

(j)    Authorize a reduction of Fulton Bank Letter of Credit No. 006007 held as construction security for the Village of Brandywine Phase IV.  Construction has been completed and a maintenance security is in place.

(k)    Authorize a release of the Letter of Integrity Bank Letter of Credit No. 1262 held as construction security for the Silver Creek Medical Center.  Construction has been completed.

(l)    Authorize a release of Wells Fargo Letter of Credit No. IS0045085U held as construction security for the West Shore Cancer Center.  Construction has been completed.

(m)    Deny Classic Communities’, July 17, 2014, request for security reductions.  Additional documentation supporting work completion and reduction request is required.

(n)    Monthly report from the Public Works Director.

11.    Township Manager’s Report – Keith B. Metts

(a)    Approve full time, regular employment for Wastewater Utility Worker II, Bryan Bocchi, effective October 1, 2014, after successful completion of a probationary period.

(b)    Approve conditional appointment of recommended applicant to the position of Maintenance Worker I, Public Works Department, Grade 3 to serve a six-month probationary period upon completion of a satisfactory background check.

(c)    Approve conditional appointment of recommended applicant to the position of Recreation Services Clerk, Recreation Department, Grade 4 to serve a six-month probationary period upon completion of a satisfactory background check.

(d)    Authorize the hiring of part-time employees for the Public Works Department.

(e)    Ratify Resolution Nos. 14-30, 14-31, 14-32 and 14-33 for Bryce Armstrong, Stacey Armstrong, Alex Traughber, Captain John Worster, John Goho, Christopher Brody and Marty Henderson.

(f)    Accept the 2015 Minimum Municipal Obligation for the Hampden Township Non-Uniformed and Uniformed Pension Plans, as prepared by Mockenhaupt Benefits Group.

(g)    Approve Resolution No. 14-34 requiring participant contributions from uniformed employees equal to 4% of compensation, effective
January 1, 2015 to December 31, 2015.

(h)    Approve a Billing Agreement with West Shore ALS contingent upon Township Manager and Solicitor review and approval.

(i)    Approve a Professional Services Agreement for final design of a Traffic Signal at St. John’s Church Road and Industrial Park Road and approve a Letter of Understanding with PennDOT.

(j)    Discussion regarding the Creekview Road Speed Limit Study proposal.

(k)    Discussion regarding the County Land Partnership Grant.

(l)    Discussion regarding property acquisition at 207 and 209 S. Sporting Hill Road.

(m)    Discussion regarding 2015-2017 Solid Waste and Recycling Contract.

(n)    Discussion regarding proposals for past due Per Capita Tax Collection.

(o)    Discussion regarding PinnacleHealth West Shore Hospital’s request to use the Hampden Township Public Works Facility as a “non-designated landing zone” for occasional helicopter transport.

(p)    Approve a request from the Information Technology Manager to declare a list of miscellaneous items as surplus.

(q)    Consider a request for donation from United Cerebral Palsy Foundation of Central PA and a request for a waiver of the Creekview North Park Pavilion rental fee from the Autism Society of Greater Harrisburg Area.

(r)    Consider a request from Adventure Fitness for EMS personnel to be present at their 5K & 1-Mile Fun Run on October 4, 2014, contingent upon staff and ambulance availability.

(s)    Discussion regarding letter of request from Fredricksen Library.

(t)    Approve the Warrants Payable for the month of August 2014.

(u)    Cancel the September 2, 2014 meeting with the next regularly scheduled meeting to be held on October 2, 2014 at 5:00 p.m. at Good Hope Middle School Auditorium.

12.    Legislative Update

13.    Commissioners

14.    Solicitor’s Report – Keith O. Brenneman

15.    Executive Session (if needed)

16.    Adjournment